Microsoft Project Online is being discontinued – your project managers can still continue working with Microsoft Project Desktop.
Microsoft Project Online will be discontinued on September 30, 2026. This creates an urgent need for action for many companies: project, portfolio, and reporting processes must be migrated to a new technical foundation in time.
With saprima With saprima, we offer a pragmatic alternative:
You do not need to replace your project managers’ entire way of working — only the cloud component of Microsoft Project Online.
Ihre Projektleiter können weiterhin wie gewohnt mit Microsoft Project Desktop arbeiten. Die Projektpläne werden anschließend automatisch oder manuell in saprima übernommen. Dort erfolgen Portfolioauswertungen, Statusberichte, Management-Dashboards und BI-Analysen.
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The key advantage: No complete tool migration for project managers.
Many replacement scenarios for Microsoft Project Online involve a new interface, new planning logic, new processes, and training for all project managers.
With saprima, you take a different approach.
Operational project planning remains where it is already established in many companies today: in Microsoft Project Desktop. Project managers do not have to give up their familiar way of working. At the same time, the PMO, management, and portfolio managers gain a modern centralized platform for project portfolio management, reporting, and governance.
What saprima handles
saprima takes over the central role that Microsoft Project Online previously fulfilled in combination with Microsoft Project Desktop:
Centralized project repository and project import.
Project plans from Microsoft Project Desktop can be transferred to saprima as needed:
- Automatically via defined import processes
- Manually via upload or transfer.
- Regularly according to defined update cycles.
- Project-specific or across the entire portfolio.
This creates a central data foundation for all relevant project information.
Project Portfolio Management
saprima consolidates the imported projects into a centralized portfolio view. This enables the PMO and management to analyze projects across the entire portfolio:
- Project status
- Schedules and milestones.
- Dependencies.
- Cost and budget information.
- Resource situation
- Risks and need for action
- Priorities within the project portfolio
This transforms individual project plans into a manageable project and portfolio landscape
Dashboards and reporting
Reporting can be built directly within saprima. For modern BI analytics, we rely on Apache Superset as a powerful business intelligence system.
Alternativ können bestehende Reporting-Lösungen weiter genutzt werden. saprima stellt dafür eine speziell vorbereitete BI-Datenbankstruktur bereit, auf die unterschiedliche BI-Tools zugreifen können.
This enables scenarios such as the following:
- Dashboards with Apache Superset
- Existing reports with BI reporting
- Integration with other BI tools
- Management dashboards
- PMO-Reports
- Portfolio and project status reports
- Custom analyses for departments
Cloud or on-premises: saprima fits your IT strategy
Another advantage of saprima: the solution can be operated flexibly.
You can use saprima as a cloud solution or operate it on-premises within your own infrastructure. This is a major advantage, especially for organizations with high requirements for data protection, IT security, or internal system landscapes.
Typical target architecture with saprima
Project managers continue working in Microsoft Project Desktop.
The project plans are imported into saprima.
saprima provides centralized project and portfolio data management.
All relevant project information is available in a structured format.
Dashboards and reports are built on the basis of a centralized BI database.
Apache Superset, BI Report, or other BI tools can be used.
Management and the PMO gain an up-to-date view of the entire project portfolio.
Without requiring all project managers to switch to a completely new planning tool.
Who is this solution particularly suitable for?
saprima is particularly suitable for companies and organizations that currently use Microsoft Project Online and:
- Want to continue using Microsoft Project Desktop.
- Do not want a complete tool migration for all project managers
- Need a centralized portfolio and reporting platform
- Want to continue using their existing BI landscape
- Need to replace cloud functionality
- Need an on-premises option
- Are looking for a reliable alternative to Project Online quickly
Our approach to replacing Microsoft Project Online
We support you not only with the software, but also with the structured transition process.
1. Analysis of the existing Project Online usage
Together, we analyze how Microsoft Project Online is currently being used:
- Which projects are affected?
- Which data needs to be migrated?
- Which reports and dashboards are required?
- Which processes depend on Project Online?
- Which interfaces are relevant?
2. Define the target architecture for saprima
Based on the analysis, we develop a realistic target architecture:
- Import methods from Microsoft Project Desktop
- required data structures
- portfolio views
- dashboards
- roles and permissions
- BI requirements
- cloud or on-premise operation
3. Migration and reporting setup
We then configure saprima, migrate the relevant project information, and build the required reporting and BI structures.
4. Introduction with minimal disruption for project managers
The focus is on minimizing changes for project managers. They continue working with Microsoft Project Desktop while saprima complements this setup with centralized data management, portfolio management, and reporting.
Conclusion
With saprima, organizations can replace Microsoft Project Online without rebuilding their entire project management environment.
- Microsoft Project Desktop remains in use
- saprima takes over the central cloud and portfolio functions
- reporting and dashboards are implemented flexibly using Apache Superset, BI Report, or other BI tools
- deployment is possible in the cloud or on-premise
This makes saprima a practical, flexible, and future-proof alternative for organizations that need to prepare for the end of Microsoft Project Online.
Start preparing now for the replacement of Microsoft Project Online
September 30, 2026 is approaching faster than many organizations expect. We show you how to preserve your existing Microsoft Project workflows while building a modern platform for portfolio management and reporting with saprima.
Talk to us about your Project Online replacement strategy.